Job Description
Church Office Administrator
Employment effective August 3, 2026
Living Waters Lutheran Church is part of the Evangelical Lutheran Church in America (ELCA) and a Reconciling in Christ (RIC) congregation that truly welcomes everyone.
Located in Ringoes, New Jersey, our Sunday morning service is filled with joy – from our choir and music to our uplifting sermon and children's message. We're a small congregation that does big things both locally and globally by supporting and participating in service projects to help those in need, providing Christian education opportunities for all ages, hosting community events, and so much more.
Job Summary
The Administrator is a part-time position (a maximum of 10 hours per week, 52 weeks per year – excluding vacation time), which includes the functions described below including assisting the Pastor in the daily administration of the congregation’s ministry. Therefore, a person of high moral character, maturity, and understanding of the church’s mission and purpose is required for this position because of the confidentiality often associated with the administration of these duties. The person must have clerical, computer, telephone, and interpersonal skills to accomplish the key tasks of publications, records retention, and reception. The Administrator shall report to and be responsible to the Pastor and adhere to the policies and decisions, which are made by the Congregation Council and the Pastor.
Specific Duties and Responsibilities
Document Management: assure accuracy and integrity of parish record
Assist Pastor with completing the Synod Annual Report
Maintain church records: e.g. attendance list, Certificate of Insurances, parish record book (hard copy and electronic)
Correspondence: work with pastor and appropriate congregational leadership to assure timely communication inside and outside of the congregation
Prepare and distribute official church correspondence for the Pastor and the Congregation Council President
Acknowledge receipt of memorial gifts
Ministry Support: work with pastor and committee chairpersons to assure support is provided to maintain the ministry of the congregation
Maintain church prayer list
Prepare and produce Sunday bulletins and inserts when required
Prepare certificates (confirmation, baptism, wedding) at the request of the Pastor.
Order materials for congregational ministries
Administration:
Maintain employee vacation days and absences in the payroll system
Vendor management - track vendor information and appropriate contacts, service agreements for assets, and schedule maintenance as needed
Preferred Qualifications:
Maintain confidentiality, excellent communication and interpersonal skills, organized and proactive
Competent in Microsoft Office applications and Google Suite
Compensation:
This is a salaried position with a maximum of 10 hours per week, with the exception of high holiday seasons (Advent, Christmas, Lent and Easter).
Two weeks paid vacation
Planned absences require approval by the Pastor
Interested parties should email Pastor JJ (pastor@lwlcnj.org) and Marcia Walker (mwalkerLWLC@gmail.com)
The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the Living Waters Lutheran Church
